Executive Assistant

Role description

Role Overview

The Executive Assistant will support the VP of Sales, Americas, in a fast-scaling field team, enabling them to stay focused on closing business and leading the organization. The role involves independently owning a complex, high-volume calendar, coordinating frequent domestic and international travel, and managing expense submission and reconciliation.

What You Will Do

The Executive Assistant will anticipate needs before they surface, prepare the VP for every meeting with the right context and materials, and act as a trusted point of contact for internal stakeholders, customers, and partners. They will also handle confidential information, including deal, compensation, and headcount details, with discretion.

Why It Might Be a Fit

The ideal candidate will be a seasoned, detail-oriented professional who operates with a high degree of autonomy, loves being a true partner to a leader, and is committed to continuous learning and growth.

Requirements

• 5+ years of experience providing executive support, including 2+ years supporting a VP-level or above leader
• Demonstrated experience independently managing complex, high-volume calendars across multiple time zones
• Track record coordinating frequent domestic and international travel, including multi-city customer and event itineraries, and processing expense reports
• Experience planning and executing leadership meetings, QBRs, offsites, or customer-facing events from end to end
• Experience owning a team operating cadence, including agendas, meeting materials, action-item tracking, and follow-up
• Experience drafting, editing, and formatting executive communications, presentations, and briefing documents
• Experience handling confidential information such as compensation, headcount, and commercial details
• Advanced proficiency with Google Workspace (Calendar, Docs, Sheets, Slides), Slack, and Microsoft Office

Benefits

• Medical, dental, and vision insurance
• Company-paid Life Insurance
• Voluntary supplemental life insurance
• Short and long-term disability insurance
• Flexible Spending Account
• Health Savings Account
• Tuition Reimbursement
• Ability to Participate in Employee Stock Purchase Program (ESPP)
• Mental Wellness Benefits through Spring Health
• Family-Forming support provided by Carrot
• Paid Parental Leave
• Flexible PTO
• Catered lunch each day in our office and data center locations
• A casual work environment
• A work culture focused on innovative disruption