Executive Assistant & Office Manager
Nebius — Singapore, Singapore · Hybrid · Senior
Role description
Role Overview
The role is a hybrid of executive support, office management, and commercial support for the APJ General Manager and the sales and GTM teams. The successful candidate will be the right hand to the APJ General Manager, the operational backbone of the Singapore office, and a trusted partner to the Sales and GTM teams on the ground.
What You Will Do
Responsibilities include managing the GM's calendar, coordinating complex regional and international travel, preparing meeting materials, screening and managing correspondence, supporting the GM's leadership meetings, and handling expense reports and invoices.
Why It Might Be a Fit
The ideal candidate will have 8+ years of experience as an Executive Assistant, Office Manager or similar, ideally supporting senior or C-suite leaders, and experience managing office operations, vendors, and facilities in Singapore or the wider APAC region.
Requirements
- 8+ years of experience as an Executive Assistant, Office Manager or similar
- Experience managing office operations, vendors, and facilities in Singapore or the wider APAC region
- Experience supporting a sales or commercial team, with working knowledge of CRM tools (Salesforce, HubSpot) and sales reporting
- Strong organisational skills and the ability to prioritise competing demands independently in a fast-paced environment
- Excellent written and spoken English, with the ability to build trust at all levels, from the C-suite to customers and visitors
- High discretion, maturity, and sound judgement with confidential and sensitive information
- Proficiency in Microsoft 365 (especially Excel, PowerPoint, and Outlook) and comfort with budgets, purchase orders, and basic financial tracking
- A calm, proactive, service-minded, and 'can-do' approach, including in high-pressure situations
- Flexibility to work across time zones when needed
Benefits
- Competitive compensation
- Career growth and learning opportunities
- Flexibility and ownership
- Collaborative and innovative culture
- Opportunity to work on impactful AI projects
- International environment and talented teams