Executive Assistant

Role description

Role Overview

The Executive Assistant will support the Chief Marketing Officer (CMO) and partner closely with the Chief of Staff. The role requires regular travel between the New York and New Jersey offices, and the Executive Assistant will be onsite whenever the CMO is in the office. The ideal candidate is a proactive planner who builds strong working relationships, improves how work gets done, and brings flexibility and a good sense of humor to the day.

What You Will Do

The Executive Assistant will own and strategically manage a complex calendar across multiple time zones, proactively resolving conflicts, protecting focus time, and making real-time decisions aligned with business priorities. They will also arrange frequent and sometimes last-minute domestic and international travel, and travel alongside the CMO as needed.

Why It Might Be a Fit

The ideal candidate is a proactive planner who builds strong working relationships, improves how work gets done, and brings flexibility and a good sense of humor to the day. They will be surrounded by some of the best talent in the industry, who will want to learn from them, too.

Requirements

• 3+ years of experience providing administrative support
• Prioritize effectively and manage multiple assignments at once
• Light project management and event-planning experience
• Make sound decisions independently, even when context is limited, and know when to push back
• Strong business judgment, impeccable attention to detail, and the ability to act with appropriate urgency
• Experience supporting leaders in fast-paced, high-growth, or technical environments
• Highly organized, motivated, and effective with minimal supervision while coordinating across locations and time zones
• Comfortable using tools such as Google Suite, Slack, and Zoom
• Experience partnering closely with a Chief of Staff or similar strategic partner, and supporting executives in environments requiring a high degree of privacy and confidentiality

Benefits

• Medical, dental, and vision insurance
• Company-paid Life Insurance
• Voluntary supplemental life insurance
• Short and long-term disability insurance
• Flexible Spending Account
• Health Savings Account
• Tuition Reimbursement
• Ability to Participate in Employee Stock Purchase Program (ESPP)
• Mental Wellness Benefits through Spring Health
• Family-Forming support provided by Carrot
• Paid Parental Leave
• Flexible, full-service childcare support with Kinside
• 401(k) with a generous employer match
• Flexible PTO
• Catered lunch each day in our office and data center locations
• A casual work environment
• A work culture focused on innovative disruption